Media Policies & Procedures

Parking Passes

Reserved parking for the media is not necessary at a majority of the NYSPHSAA Tournaments. The media contact person at each site will distribute parking passes when necessary. Please refer to the Media Contact List.

Media Entrance Gate

The majority of the NYSPHSAA tournament sites will have a media pass list at the main admission gates. The media pass list will be created by the tournament site media coordinator in advance of the tournament. Please refer to the Media Contact List. In all other situations the media will be directed to the Will Call window and will be required to present their own media credential.

Press Box/Press Table

Identification tags will be issued to the media members who receive credentials. The passes, which will allow access to the site press box and/or press table, must be visible at all times. Only those reserving credentials will be given press box/table passes. All media members are to check in with the tournament site media coordinator.

Photography/Video

Tournament site media coordinators will establish the areas in which photographers will be free to work, and additionally, will not interfere with the contest or the view of the spectators.

Coordinators are requested to appoint one official tournament photographer who will have access to tournament functions. A contract must be negotiated with this photographer and approved by the NYSPHSAA assistant director in charge of media.

Television camera personnel are to register with the tournament media coordinator to obtain directions for taping. Video taping is allowed, at no charge, for a sixty second news report. All other video taping is subject to approval of the NYSPHSAA.

The schools involved in each contest will be provided with an area for videotaping their contest. These tapes are to be used only for review by the school coaching staff and team. The tapes may not be used for public viewing or fund raising. Videotaping by schools may be limited in some sports (i.e., track & field, wrestling, gymnastics). All photographers are reminded to reserve credentials at least 24 hours prior to the contest.

Post Contest Interview Room

The media coordinator for each tournament site will arrange and plan for a post contest interview and photography area.

The following must be stressed:

Team locker rooms are off limits to any persons not directly associated with the team.
All people are to respect the decisions of the coaches regarding their rights to privacy for post contest team meetings. A person shall be appointed to act as liaison between the media and the teams. This person is the only one to approach the team, inviting players/coaches to the interview area.

Due to the limitations of some tournament sites, the interviews may be held on the contest field or court. In such instances, all reporters and photographers are to respect the privacy of team bench areas and the official post contest ceremonies. In all cases, consult with the tournament site media coordinator regarding the policies and procedures which have been established prior to the tournament.

Post Contest Reporting Facilities

The NYSPHSAA recognizes the importance of prompt and timely reporting of regional and state tournament results. The tournament site media coordinator will arrange for the best possible facilities to accommodate reporters. As many desks and telephone lines as possible will be reserved for reporters, realizing the limitations of various sites. Reporters are asked to complete their work in a timely manner since telephone lines will be shared in most cases.

Media coordinators are requested to locate alternate reporting facilities when a site does not provide accommodations. A nearby school or business should be approached prior to the tournament when reporting facilities are not available. Reporters should be given information and directions to this alternative site.

New York State Public High School Athletic Association
8 Airport Park Boulevard · Latham, NY 12110

Phone: 1.518.690.0771 · Fax: 1.518.690.0775
Contact the NYSPHSAA

The New York State Public High School Athletic Association website strives to maintain current and accurate information
for its member schools and general public. However, since much of the information is provided by third parties,
the NYSPHSAA disclaims any responsibility for the accuracy of the information contained at this website.

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		Media Policies & Procedures Parking Passes Reserved parking for the media is not necessary at a majority of the NYSPHSAA Tournaments. The media contact person at each site will distribute parking passes when necessary. Please refer to the Media Contact List. Media Entrance Gate The majority of the NYSPHSAA tournament sites will have a media pass list at the main admission gates. The media pass list will be created by the tournament site media coordinator in advance of the tournament. Please refer to the Media Contact List. In all other situations the media will be directed to the Will Call window and will be required to present their own media credential. Press Box/Press Table Identification tags will be issued to the media members who receive credentials. The passes, which will allow access to the site press box and/or press table, must be visible at all times. Only those reserving credentials will be given press box/table passes. All media members are to check in with the tournament site media coordinator. Photography/Video Tournament site media coordinators will establish the areas in which photographers will be free to work, and additionally, will not interfere with the contest or the view of the spectators. Coordinators are requested to appoint one official tournament photographer who will have access to tournament functions. A contract must be negotiated with this photographer and approved by the NYSPHSAA assistant director in charge of media. Television camera personnel are to register with the tournament media coordinator to obtain directions for taping. Video taping is allowed, at no charge, for a sixty second news report. All other video taping is subject to approval of the NYSPHSAA. The schools involved in each contest will be provided with an area for videotaping their contest. These tapes are to be used only for review by the school coaching staff and team. The tapes may not be used for public viewing or fund raising. Videotaping by schools may be limited in some sports (i.e., track & field, wrestling, gymnastics). All photographers are reminded to reserve credentials at least 24 hours prior to the contest. Post Contest Interview Room The media coordinator for each tournament site will arrange and plan for a post contest interview and photography area. The following must be stressed: Team locker rooms are off limits to any persons not directly associated with the team. All people are to respect the decisions of the coaches regarding their rights to privacy for post contest team meetings. A person shall be appointed to act as liaison between the media and the teams. This person is the only one to approach the team, inviting players/coaches to the interview area. Due to the limitations of some tournament sites, the interviews may be held on the contest field or court. In such instances, all reporters and photographers are to respect the privacy of team bench areas and the official post contest ceremonies. In all cases, consult with the tournament site media coordinator regarding the policies and procedures which have been established prior to the tournament. Post Contest Reporting Facilities The NYSPHSAA recognizes the importance of prompt and timely reporting of regional and state tournament results. The tournament site media coordinator will arrange for the best possible facilities to accommodate reporters. As many desks and telephone lines as possible will be reserved for reporters, realizing the limitations of various sites. Reporters are asked to complete their work in a timely manner since telephone lines will be shared in most cases. Media coordinators are requested to locate alternate reporting facilities when a site does not provide accommodations. A nearby school or business should be approached prior to the tournament when reporting facilities are not available. Reporters should be given information and directions to this alternative site.
	New York State Public High School Athletic Association 8 Airport Park Boulevard · Latham, NY 12110 Phone: 1.518.690.0771 · Fax: 1.518.690.0775 Contact the NYSPHSAA The New York State Public High School Athletic Association website strives to maintain current and accurate information for its member schools and general public. However, since much of the information is provided by third parties, the NYSPHSAA disclaims any responsibility for the accuracy of the information contained at this website.